Scope 1 Emissions
2022 Communication on Progress
ECOSLOPS
Published date
June 26, 2022
No. of questions
69
Supplemental files
Anti corruption policy ENG.pdfEnvironmental policy ENG.pdfGuide de Bonne Conduite ENG.pdfGuide de Bonne Conduite ENG.pdfPoliticy HSEQ EN nov21.pdfResponsible purchasing charter Ecoslops 2021Politicy HSEQ EN nov21.pdfGuide de Bonne Conduite ENG.pdfResponsible purchaisng charter Ecoslops 2021.pdfRapport RSE 2021 Ecoslops_LR.pdfEnvironmental policy ENG.pdfResponsible purchaisng charter Ecoslops 2021.pdfAnti corruption policy ENG.pdfguide anti-corruption ENG.pdfCEO Statement
Signed
Governance
Policies and Responsibilities
1. Does the Board / highest governance body or most senior executive of the company:
Optional commentEcoslops' CEO opens our CSR report every year with an editorial about the relevance of sustainable development for our company and in general : Ecoslops mission is "to contribute to the energy transition and to preserve the environment through innovations that help to preserve stocks of raw materials and avoid pollution. Being anchored in a circular economy, combined with our technology and our expertise, enables us to produce new energy products at low carbon intensity."2. Does the company have a publicly stated commitment regarding the following sustainability topics?
Optional commentHuman Rights, Labour rights, Environment and anti-Corruption are included in Ecoslops' code of conduct for our own operations but since 2021, these subjects are also included in our Responsible purchasing charter, intended for both our employees and our suppliers. As though our code of conduct will be public only in 2022, our responsible purchasing charter is available on our website, as well as our environmental policy, HSEQ policy and anti-corruption policy.3. Does the company have in place a code of conduct regarding each of the following sustainability topics?
Optional commentEcoslops has a code of conduct that includes Human Rights, Labour rights, Environmental an anti-corruption policies that are mandatory for employees. This matters are also included in our Responsible purchasing charter, which signature is mandatory for our suppliers for all purchases above 100 000€.4. Has the company appointed an individual or group responsible for each of the following sustainability topics?
Optional commentSustainability topics are closely followed by the CSR manager and the compliance officer, which both work directly under the CEO's authority.5. Does the company have a formal structure(s) (such as a cross-functional committee) to address each of the following sustainability topics?
Optional commentWe have a cross-subsidiaries work group on environmental mattersPrevention
6. Does the company have a process or processes to assess risk?
Optional commentEcoslops has a very elaborate process to assess environmental, and health & safety risks related to our own operations. Human rights, Labour rights and anti-corruption risks are also evaluated but in a less formal manner. The company is currently developing an official process to assess them for its own operations, and has launched in 2021 a CSR questionnaire for its suppliers in order to better assess ESG risks its commercial relations.7. Does the company have a due diligence process through which it identifies, prevents, mitigates, and accounts for actual and potential negative impacts on sustainability topics?
Optional commentThe company has analyzed the actual and potential negative impacts of its own operations on sustainability topics and tends to prevent or mitigate them as much as possible. There are no formal processes yet, but we are planning to develop some in the next two years.Concerns and grievance mechanisms
8. Are there any processes through which members of the company’s workforce can raise concerns about the company’s conduct related to human rights, labour rights, environment, or anti-corruption?
Optional commentA formal alert process has been set up in 2020. Any concerns can be either raised to hierarchy or sent to a dedicated email address, available to employees and suppliers (anonymously if needed). Concerns raised will be treated by the compliance officer.8.1. Please provide additional detail regarding the process(es) the company has through which members of the company’s workforce can raise concerns about the company’s conduct.
9. Does the company provide or enable access to effective remedy to right holders / stakeholders where it has caused or contributed to the adverse impact?
Optional commentThe company will investigate if any violations or preoccupations have been reported. To date no concerns have been raised. The company is sensitive to potential negative impacts of its operations and is ready to offer remedy in case of problems, but there are no official processes in place within the company yet.Lessons
10. How does the company capture lessons regarding each of the following sustainability topics?
Optional commentAn inquiry is made for any incident whether it be about labour and human rights, corruption or environmental issues. The processes, practices and policies are modified accordingly if necessary.Executive Pay
11. Is executive pay linked to performance on one or more of the following sustainability topics?
Optional commentExecutive pay is linked to commercial performances only for the time being.Board Composition
12. Percentage of individuals within the company’s Board / highest governance body by:
Optional commentCurrently all board members are male however the company is looking to diversify within the next year to include a more diverse governance. Our 2023 target is to have 12,5% of women on the board of directors (CSR p. 67).13. Do you produce sustainability reporting according to:
Data Assurance
14. Is the information disclosed in this questionnaire assured by a third-party?
Human Rights
Materiality / Saliency
1. Which of the following has the company identified as material human rights issues connected with its operations and/or value chain, whether based on their salience (i.e., the most severe potential negative impacts on people) or another basis?
Optional commentNon-discrimination, occupational health & safety, working conditions and digital security and privacy are the material issues identified for our own operations and on which we can have direct influence. Ecoslops' subsidies are implanted in countries where Human rights are mostly respected (France & Portugal).Commitment
2. Does the company have a policy commitment in relation to the following human rights issues?
2.1. For each human rights policy, is it:
Optional commentCode of conduct will be published in 2022. Human rights & Non discrimination are also part of our Responsible purchasing charter for employees and suppliers, available on our website. Actions have been put in place for women's rights in 2021, including inquiries, and will be again in 2022. Our policy will be reviewed accordingly in 2022. In 2021, the CSR manager has integrated a specific work group on professional equality, involving many actors of the industrial and maritime sector to encourage gender equality in the sector and share good practices.Prevention
3. In the course of the reporting period, has the company engaged with affected stakeholders or their legitimate representatives in relation to the following human rights issues?
Optional commentEcoslops has signed the Women's Empowerment Principles to prevent and reduce the disrespect of women's rights. In 2021, the CSR manager has integrated a specific work group on professional equality, involving many actors of the industrial and maritime sector to encourage gender equality in the sector and share good practices. Cybersecurity training has helped employees better understand the risks. All of this information can be found in our CSR report page 15 and 57. CSR_report_20224. What type of action has the company taken in the reporting period with the aim of preventing/mitigating the risks/impacts associated with this human rights issue?
Optional commentEcoslops has signed the Women's Empowerment Principles to prevent and reduce the disrespect of women's rights. Actions have been put in place for women's rights in 2021, like inquiries on work life balance or a special women highlight for women's day. It will be again in 2022, including redirection of our apprenticeship tax to school with a diversity program. Our policy will be reviewed in 2022 accordingly to changes made. Cybersecurity training has helped employees better understand the risks. All of this information can be found in our CSR report page 15 and 57.5. Who receives training for the following human rights issues?
Optional commentSelected employees have received training in cyber security and all employees will be trained on digital security/privacy in 2022. All employees received awareness training on gender bias, unconscious prejudices and the benefits of professional equality.6. How does the company assess progress in preventing/mitigating the risks/impacts associated with the following human rights issues?
Optional commentWe have different annual targets regarding women's rights such as having 25% of women in the company by 2025, having at least 30% of women in the recruitment process by 2030 and having 12.5% of women on the board of directors by 2023. The objective for 2021-2023 is the formalisation of a responsible IT charter. CSR_report_2022 page 48 and 57.Response
7. During the reporting period, has the company been involved in providing or enabling remedy where it has caused or contributed to adverse impact associated with the following human rights issue(s)?
8. Briefly describe practical actions the company has taken during the reporting period and/or plans to take to implement the human rights principles, including any challenges faced and actions taken towards prevention and/or remediation.
The company has taken multiple actions to implement human rights principles. Our principles are aimed at committing to gender equality. Furthermore we have started to engage in a responsible purchasing policy which will strengthen the company’s influence on human rights principles. This policy has been shared with our suppliers in the hopes of increasing collaboration and transparency. Signing the WEP principles allows us to show our commitment to gender equality and to launch the 2021-2023 plan. The responsible purchasing policy will strengthen the company's influence on gender equality and will promote inclusion and respect for human rights. Moreover, employee awareness of human rights, done in 2019 in France, is planned for 2022 in Portugal where it is more difficult to implement because of the shift schedules.Labour
Commitment
1. Does the company have a policy commitment in relation to the following labour rights principles?
Optional commentThe company has put in place a health and safety policy for all of the employees (HSEQ Policy) We abide by all policies regarding freedom of expression that can be found in our guide of good conduct. It is part of the social responsibility of the company to respect international labour laws, promote non-discrimination and equal opportunities regarding employment matters.1.1. For each labour rights policy, is it:
Optional commentAll of our policies and commitments are, at least, aligned with international labour standards and detailed in our guide to good conduct and responsible purchasing charter. Furthermore we support as much as possible the 17 UN Sustainable Development Goals. Each policy (but the code of conduct until 2022) is made available to the public via our website, and all of them have been approved by the most senior level by our CEO. The company expects all its employees, senior managers and members of the board to flawlessly respect human rights, international labour law and the exercise of a duty of vigilance concerning the various entities with which you will have to work in the professional environment. Our responsible purchasing charter extends our values to our suppliers.Prevention
2. In the course of the reporting period, has the company engaged with affected stakeholders or their legitimate representatives in relation to the following labour rights issues?
Optional commentThe company has engaged where possible with stakeholders and the wide community to better understand and mitigate the risks regarding non-discrimination. This includes the signature of the WEP principles and the participation to a specialized work group gathering specialists from various companies. An evaluation by them gave us a score of 20% for 2020 (beginners), compared to 59% this year (performant) after the integration of various policies and actions. This includes the 2021-2023 professional equality plan that aims, amongst others targets to increase training in Portugal (which has the lowest proportion of female formations). Occupational health and safety impacts are reviewed annually in collaboration with workers to maximise their security. (See CSR report p.44-48)3. What type of action has the company taken in the reporting period with the aim of preventing/mitigating the risks/impacts associated with this labour rights issue?
Optional commentSee questions L13 for details on actions4. Who receives training for the following labour rights issues?
Optional commentSecurity training formations are represented by 47% of all formations done within the company in 2021. This represents an average of 1.7 hours per person of training. Only the operational employees however receive training on health and issues.5. How does the company assess progress in preventing/mitigating the risks/impacts associated with the following labour rights issues?
Optional commentFor health and safety we have set a zero serious accident target goal. The company has further decided to implement a system of management security in Portugal to sensitise work-related illnesses in 2022-2023. Four our board members, we have an objective of including a woman as an independent administrator in our 2021-2023 plan, in the hope of promoting equal rights. This includes an objective of having 25% of women in the workforce between 2022-2025 compared to 22% in 2021. All labour rights issues are monitored internally and included in our suppliers CSR questionnaire.Performance
6. What is the percentage of employees covered under collective bargaining agreements?
Optional commentIn France all employees are covered by a collective bargaining agreement as they work under a convention. In Portugal, employees work under the country’s general labour law.7. What is the percentage of employees in a trade union or other workers' organization?
8. In the course of the reporting period, what was the percentage of women in:
Optional commentThe percentage of women in a senior leadership level position is 4%. There is a target to have 12.5% of women on the board by 2023 and 25% of women employees by 2025. Furthermore, the company is aiming for a minimum of 30% women in the recruitment process, as currently it is still a male-dominated sector.9. What was the average ratio of the basic salary and remuneration of women to men (comparing jobs of equal value) during the reporting period?
Optional commentThe remuneration and salary ratio between men and women is 100% equal. Because of the nature of the industry, for the time being the ratio is only comparable between operators and shift supervisors and not at higher senior level positions. This doesn’t change the fact that the company does not tolerate any sort of discrimination between the sexes and hopes to promote equality within the company and eventually outside of it by working with our suppliers and stakeholders.10. In the course of the reporting period, how frequently were workers injured (injuries per hour worked)?
Optional commentThere was only 1 incident for 92879 hours worked in 2021, but the formula used is based on 1 000 000 hours worked (as though, in the entire group, work hours are less than 100 000/year. ) There has been 0 serious incident since the opening of the first unit in 201511. In the course of the reporting period, what was the company’s incident rate?
Optional commentThe incident rate for the reporting period was 0,06% This number is based on the formula : number of hours of work interruption (56) divided by the number of hours worked (92879) *100.Response and Reporting
12. In the course of the reporting period, has the company been involved in providing or enabling remedy where it has caused or contributed to the adverse impact associated with the following labour rights issues?
13. Briefly describe practical actions the company has taken during the reporting period and/or plans to take to implement the labour rights principles, including any challenges faced and actions taken towards prevention and/or remediation.
Health and equality are among the core values of this company that is working towards a circular economy. This includes promoting equal opportunities and providing an open-minded, stable and secure working environment. Ecoslops has chosen to honour the women of the company and encourage them to join our company by making professional equality and empowerment of women a priority. The launch for equality between both sexes 2021-2023 plan was formalised in October 2021 with a declaration of commitment to the UN Women Empowerment Principles (WEP) by our CEO Vincent Favier. In 2021, the company also supported a specific development training for women managers for one employee and facilitated access to a professional network for women in the sector. A survey has been done internally on professional equality between sexes in the company and to see which employees are involved in associations that support women. This allowed us to put in place an action plan. The company has had multiple actions regarding promoting labour rights and health and safety within the workspace. Campaigns on the company’s golden rules were done in Portugal as well as employee awareness regarding equal professional opportunities. On the 26th of April for World Safety day Ecoslops Provence organized an exchange with external companies present on site regarding the company’s golden rules. Furthermore the company has offered various health and safety training programs to ensure that all employees are in a safe environment. In total the group has performed 95 hours of health and safety training. Since the beginning of the company there has been zero serious injuries. In 2021 we have also integrated HSE criteria into our sustainable purchasing policy.Environment
Commitment
1. Does the company have a formal policy on the following environmental topics?
Optional commentSee our Environmental policy, responsible purchasing charter, and CSR report p. 14 . Ecoslops’ mission is to contribute to the energy transition and to preserve the environment through innovations that help to preserve stocks of raw materials and avoid pollution. Being anchored in a circular economy, combined with our technology and our expertise, enables us to produce new energy fuels at low carbon intensity.1.1. For each environmental policy, is it:
Optional commentAll policies are approved at the most senior level of operations, published on our website and applied to our own operations. Thanks to the Responsible purchasing program, now we also ask our suppliers for their attention on environmental matters. We have signed the Sustainable Ocean Principles, and are especially committed to their third principle which focuses on taking action to prevent ocean pollution, reduce greenhouse gas emissions and prevent ocean warming and acidification.Prevention
2. In the course of the reporting period, has the company engaged with affected stakeholders or their legitimate representatives in relation to the following environmental issues?
Optional commentLaunched in September 2019, and signed by Ecoslops in September 2020, the Sustainable Ocean Principles have been developed in consultation with stakeholders from the private sector stakeholders, NGOs, academic institutions and UN agencies. They aim to build on and complement the ten core principles of the UN Global Compact on human rights, labour, the environment and anti-corruption. Page 14 CSR_report_2022. Ecoslops has chosen the Nature 2050 Programme, a long-term action programme, on the territories, which aims to promote their adaptation to climate change and the restoration of their biodiversity. It is based on the use of nature-based solutions. CDC Biodiversité and the Nature 2050 Fund are conducting it in partnership with the National Museum d'Histoire Naturelle, LPO France, the Nicolas Hulot Foundation for Nature and Mankind, France Nature Environnement, the French Office for Biodiversity, ADEME and the EcoMaires. Page 34 – 35 CSR_report_2022 A manager have been trained on Carbon Emissions in 2021, to become our intern specialist3. What type of action has the company taken in the reporting period with the aim of preventing/mitigating the risks/impacts associated with these environmental topics?
Optional commentIn addition to the preservation of the environment that Ecoslops supports by preventing pollution by hydrocarbon waste, the company wanted to make a greater commitment to the preservation and restoration of biodiversity. To this end, it has chosen the Nature 2050 Programme, a long-term action programme, which aims to help them adapt to climate change and restore their biodiversity. Page 34 – 35 CSR_report_20224. How does the company assess progress in preventing/mitigating the risks/impacts associated with the following environmental topics?
Optional commentWe do have targets on all these topics. The CSR questionnaire that we send to our suppliers will also help us to identify their progress regarding environmental topics.5. In the course of the reporting period, has the company been involved in providing or enabling remedy for any actual impacts associated with the following environmental issue(s)?
Optional commentEcoslops was created to recycle maritime waste. The protection of the oceans is therefore the philosophy and mission of our company. Concerned about the environment, we have created the "Scarabox '' to reduce more oil pollution including used lub oil, in the hopes of reducing and avoiding such wastes of being improperly discharged.Climate Action
6. What were the company’s gross global greenhouse gas emissions for the reporting period?
Scope 2 Emissions
Scope 3 Emissions
7. What percentage of the company's revenue was invested in R&D of low-carbon products/services during this reporting period?
Optional commentOur technical team is constantly working to improve the efficience of our P2R units and to develop low carbon production solutions for circular economy of oily waste.8. Has the organization acted to support climate change adaptation and resilience?
Optional commentThe company has an IT continuity plan in place and is in the process of defining a business continuity plan for its operations. CSR_report_2022 Page s Ecoslops has chosen to follow Nature 2050, a programme to promote adaptation to climate change and the restoration of biodiversity. CDC Biodiversité and the Nature 2050 Fund are leading the programme in partnership with the Museum National d'Histoire Naturelle, LPO France, the Fondation Nicolas Hulot pour la Nature et l'Homme, France Nature Environnement, the Office français de la Biodiversité, ADEME and the EcoMaires.In September 2020, Ecoslops signed the Sustainable Ocean Principles.The companies has already restored 208. 33 meters squared of land through Nature 2050 CSR_report_2022 Page 14Energy / Resource Use
9. Please report the company's renewable energy consumption as a percentage of total energy consumption in the reporting period.
Optional comment97% of energy consumption for 2021 is autoconsumption.Technology
10. What percent of the company's revenue came from environmentally friendly products / services during this reporting period?
Sector-specific Questions
11. Which sector(s) does the company operate in? If diversified, choose top 3 by revenue.
Optional commentOur technologies allows us and our clients to recycle hydrocarbon waste into new fuels and light bitumen using a low carbon production process.Sector-specific: Water
12. Please provide details regarding the company's water withdrawal and consumption (own operations) during the reporting period.
Water withdrawal (volume of water in megaliters):
Water consumption (volume of water in megaliters):
Optional commentIn 2021, we withdrew 58 ML of network water for our operations, and received, in the waste collected, 59ML 117 ML total have been returned after treatment, either to the ocean (Portugal) or to a dedicated network (Marseille)13. Please provide details about the company’s water intensity of products in regions with high or extremely high water stress.
Sector-specific: Forest, biodiversity, and land use
14. Please report the number and area (in hectares) of sites owned, leased, or managed by the company in or adjacent to protected areas and/or key biodiversity areas (KBA).
Optional commentBoth our production sites are outside of protected area. See CSR report p3315. What area (in hectares) of natural ecosystems was converted during the reporting period in areas owned, leased, or managed by the company?
16. Is the company supporting or implementing project(s) focused on ecosystem restoration and protection?
Optional commentEcoslops has chosen the Nature 2050 Programme, a long-term action programme, on the territories, which aims to promote their adaptation to climate change and the restoration of their biodiversity. It is based on the use of nature-based solutions. CDC Biodiversité and the Nature 2050 Fund are conducting it in partnership with the National Museum d'Histoire Naturelle, LPO France, the Nicolas Hulot Foundation for Nature and Mankind, France Nature Environnement, the French Office for Biodiversity, ADEME and the EcoMaires. Page 34 – 35 CSR_report_2022Sector-specific: Air pollution
17. Where applicable, please report the company's emissions of the following pollutants during the reporting period.
Sector-specific: Waste
18. Please report the company's total weight of waste generated in metric tonnes during the reporting period.
Optional comment83% of this waste has been recycled. In the mean time, the company has treated 23 404 tons of hazardous waste.19. Please report the percentage of the company's waste that was hazardous waste (i.e., hazardous waste ratio) during the reporting period.
20. Please report the company's estimated metric tonnes of single-use plastic consumed wherever material along the value chain during the reporting period.
Optional commentEcoslops is fighting against single-use plastics and offers employees alternatives to single-use coffee cups and cutlery. These are replaced in the workplace by washable coffee cups and reusable water bottles and wooden or stainless steel cutlery. We are proud to say that we currently have no more single-use plastics on all our sites. This was achieved through a specific plan that we named FAPU - Fight Against Plastic Use. See "Fight against plastic use" plan (FAPU) CSR_report_2022 p.33-35Overall Environment
21. Briefly describe practical actions the company has taken during the reporting period and/or plans to take to implement the environment principles, including any challenges faced and actions taken towards prevention and/or remediation.
The purpose of this company is to recycle waste produce, with the circular economy and energy transition being at the core of what this company stands for. The first Scarabox, our modular treatment unit, will be implemented in Kribi, Cameroun in 2022. All our units and projects are aimed at reducing hydrocarbon waste, including used lub oil, and improving our carbon footprint. Recycling and reusing is essential throughout all of our processes, no matter how small the waste. After all every action counts; big and small. The company has taken varying actions to protect the environment. A ‘no plastic plan’ (FAPU) was implemented to eliminate the consumption of plastic within our company. Ropes have also been collected from the port of Sines and donated to several local organisations such as the Safari Park (used as games for the primates) and the Black Pig Gin Villa for decoration and children activities (i.e. swings). The company is also attempting to assess the life cycle of the products used at our unit in Sines. We are also trying to instal LEDs at Sines to reduce our electricity consumption. Furthermore, new technology and methods are continuously being tested in our manufacturing process to reduce the amount of water used and treated. This includes reducing the water consumption for our steam boilers to improve water treatment. A sustainable mobility package has been set up for the company’s Paris HQ where half of the workforce cycles to work. This is also given to individuals that use public transport, in the hopes of promoting more environmentally friendly methods of transport. In addition, the paper we use has an eco-label and all printers have a default setting to print in white and black. In accordance, all wastes at our sites are highly organised and recycled and plastics are no longer used in the company thanks to our ‘no plastic’ plan (FAPU). The company is also working with Nature 2050 to protect biodiversity, so far restoring 208.33 metres squared and having an initial awareness-raising programme for the employees in 2021 on climate change. Since 2020 Ecoslops has also signed the Sustainable Ocean Principles which attempts to build upon and complement the ten core principles of the United Nations Global Compact. We are also committed to helping our suppliers follow the energy transition movement by asking them to follow our sustainable purchasing charter.Anti-corruption
Commitment
1. Does the company have an anti-corruption compliance programme?
Optional commentThe company has an anti-corruption compliance policy. This includes a list of unacceptable behavior and provides examples of palm greasing and corruption.2. Does your company have policies and recommendations for employees on how to act in case of doubt and/or in situations that may represent a conflict of interest, e.g. with regard to gifts and hospitality, donations, sponsorship, or interactions with public officials?
Optional commentThe company has developed a practical guide for employees with concrete exemples of corruption and how to react when facing them.Prevention
3. Who receives training on anti-corruption and integrity?
Optional commentA select number of employees (managerial & purchasing positions) have undergone an anti-corruption training formation. Furthermore the option of following an anti-corruption formation was given to the board members.3.1. How often is such training provided?
Optional commentAs our managers turnover is quite low, there is no necessity in doing it every year.4. Does the company monitor its anti-corruption compliance programme?
Optional commentWe monitor the number of corruption incident. 0 until nowResponse and Reporting
5. Please report the company's total number and nature of incidents of corruption during the reporting year.
6. Within the reporting period, what measures has the company taken to address suspected incidents of corruption independently or in response to a dispute or investigation by a government regulator?
7. Does your company engage in Collective Action against corruption?
8. Briefly describe practical actions the company has taken during the reporting period and/or plans to take to implement the anti-corruption principle, including any challenges faced and actions taken towards prevention and/or remediation.
A raising awareness of the French employees was carried out in 2020 and a plan for Portuguese managers to undergo it will be carried out in April 2022.